Google Meet can now show your AI note-taking policy before anyone joins, like the "this call may be recorded" message, minus the hold music
By Brett Gavaghan, Founder of Adaptd ·
Workspace admins can now put a short notice in Google Meet's waiting screen explaining how the business handles AI notes and recordings.
The short version
- Google Meet admins can now show custom policy text, with a link, on the screen before people join a call.
- It's rolling out from 2 November 2026 on Enterprise Standard and Plus and some Education plans, off by default.
- Turn it on to tell guests when AI notes or recordings are in use, and link to your policy.
Nobody likes finding out halfway through a call that an AI has been taking notes the whole time. Google has added a polite way to say so up front.
What is the new Google Meet policy notice?
Google Meet now lets admins write a short custom message that appears in the Green Room, the screen people see just before they join a call. The message can link to a web page with your full policy on how meeting recordings and Gemini notes are handled.
Admins choose whether the notice always shows, or only when something is being captured: a recording, a transcript or Gemini notes.
Who can use it, and when?
The notice is available on Google Workspace Enterprise Standard and Enterprise Plus, along with several Education plans. It's off by default, and admins switch it on under Meet Safety Settings in the admin console.
Google started an extended rollout on 2 November 2026, which it says may take longer than 15 days to reach everyone.
Should your business turn it on?
Yes, if you're on an eligible plan and your team uses Gemini notes or recordings with clients. Keep the message to one plain sentence about what's captured and who sees it, and link to a page that explains the rest.
My advice: on Business Starter or Business Standard you won't get this setting, so do it by hand. Add a line to your calendar invites saying the call may use AI notes, and say it again at the start of the meeting. Recording laws differ between Australian states, so asking first is the safe habit everywhere.
It's the meeting version of knocking before you walk in. Small effort, fewer awkward looks.
Sources
Wondering what this means for your business?
That's exactly what the discovery call is for.