Teams is splitting its meeting AI switch in two, so 'is the AI listening?' finally gets a straight answer
By Brett Gavaghan, Founder of Adaptd ·
Microsoft is replacing the Copilot policy for Teams meetings with two new settings, one for meeting AI and one for transcription. It rolls out from mid-November, and current settings carry over.
The short version
- Microsoft Teams is replacing its single Copilot meeting policy with two settings called MeetingAI and TranscriptionWithMeetingAI.
- It rolls out worldwide from mid-November to early December 2026, and existing settings carry over automatically.
- If your IT provider manages Teams with PowerShell scripts, those need updating; everyone else should check the new meeting options.
Ask a room full of people whether the AI is taking notes and you'll get five answers and a shrug. Microsoft is trying to make that question easier to answer.
What is changing in Teams meetings?
Microsoft Teams is replacing its Copilot meeting policy with two new policies, MeetingAI and TranscriptionWithMeetingAI, according to Microsoft 365 message MC1532253, published on 30 October 2026. MeetingAI controls whether Copilot, Facilitator, Intelligent Recap and other AI features are available in a meeting, and TranscriptionWithMeetingAI controls whether transcription starts automatically when meeting AI is on.
Meeting organisers get new options too. 'Who can manage AI' replaces 'Allow Copilot and Facilitator', 'Who can use AI' sets which attendees can use Copilot, and organisers can choose whether transcription starts with AI and whether Intelligent Recap makes a recap.
When does it arrive, and what happens to current settings?
The new Teams meeting AI controls roll out worldwide from mid-November to early December 2026, starting with Targeted Release. Microsoft will copy each organisation's current Copilot settings across to the new ones once, so meetings behave the same on day one.
Once the new controls are live, admins can't change the old Copilot policy directly. And if MeetingAI is enforced off, transcription turns off as well.
What should your business do about it?
Most businesses don't need to do anything, because Microsoft says existing configurations move across on their own. If your IT provider manages Teams meeting policies with PowerShell scripts, ask them to switch those scripts to the new policy names before the rollout.
My advice: use the change as an excuse to agree a simple rule for client meetings, such as whether AI recaps are on and who's allowed to turn them on. Then tell your clients.
Nobody enjoys finding out the minutes were written by someone who wasn't invited.
Wondering what this means for your business?
That's exactly what the discovery call is for.